Free interactive calculator

Could this AI project pay for itself?

Estimate the potential value of improving one repetitive workflow. Enter a few practical assumptions to calculate recovered capacity, projected savings, payback period, and first-year ROI.

No email requiredResults appear immediatelyAdjust assumptions anytimeEarly-stage business planning

Directional estimate: This calculator is not a financial guarantee. The quality of the result depends on the assumptions entered.

Your assumptions

Evaluate one workflow

What workflow are you evaluating? Optional

How often does this workflow happen?

OccurrencesPeriod

How much total team time does each occurrence require?

minutes

Include the combined time spent by everyone involved.What is the estimated hourly cost of the people involved?

Consider salary, benefits, taxes, overhead, or the value of the person’s time.What percentage of the current effort could realistically be reduced?

Most AI projects preserve necessary review and decision-making.

What would the initial project cost?

I’m not sureInclude discovery, implementation, testing, deployment, training, and internal time.

Refine the estimate

Estimated monthly software, support, or maintenance cost

Additional annual value beyond time savings

Include only benefits you can reasonably estimate.How much recovered capacity will create usable value?Recovered time does not always become direct cash savings.

Your result

Build an early business case

Complete the six practical inputs to see capacity value, scenarios, and ROI interpretation.